Griesser EDV

EDI directly from ERP – 100% EDI ready with ecosio API

Griesser EDV integrates ecosio’s API interface in myfactory.ERP

The IT service provider Griesser EDV specializes in the organization and implementation of business software. Since its foundation in 1988, the owner-operated company has been developing “commercial software” (organization of operational procedures, programming of adaptations, interfaces, or tailored solutions).

“Anyone who plans to rely on EDI in the future is in good hands with ecosio.”

WERNER GRIESSER, OWNER, GRIESSER EDV

For Enterprise Resource Planning (ERP), Griesser EDV uses the cloud based “myfactory”, which includes the business areas of purchase, distribution, warehousing, sales, and management of information about clients, suppliers, and articles (material/ service). “myfactory” is used in a variety of sectors, including commerce, manufacturing companies, and service providers. ”We found ecosio rather by coincidence, but I quickly understood that ecosio had the solutions we need for our ERP software,” tells Werner Griesser, owner of Griesser EDV.

“We found ecosio rather by coincidence, but I quickly understood that ecosio had the solutions we need for our ERP software.”

WERNER GRIESSER, OWNER, GRIESSER EDV

ERP with built in EDI functionality

EDI connections used to be rather cumbersome for Griesser: an individual interface had to be programmed every time a Griesser client needed an EDI connection. This all changed when ecosio got involved, because ecosio API is the perfect product for EDI with ERP.

ecosio API (ERP Exchange Language) is ecosio’s leading EDI innovation. ecosio API makes it possible to connect ERP systems via direct integration, a single standardized transmission channel, and a unified document format. In order to integrate the ecosio API functionality in an ERP system, ecosio provides a modern REST-API that allows ecosio API’s complete scope of functions to be seamlessly integrated in the ERP system’s user interface, making it 100% EDI ready. It didn’t take long to figure out this was the perfect solution for Griesser.

ecosio API was first put to the test when Griesser received a request for an ERP system with “built in EDI.” A client, “Trend & Trade” (T&T) needed to implement a complex ordering process (drop shipping) via EDI for their client XXXLutz, including communication with the logistics provider Fiege. The implementation had to take place quickly, because XXXLutz was preparing a campaign of special promotions. “Griesser EDV’s requirements were complex, especially considering the tight timeframe. But ecosio API is our leading product for the ERP market, so the implementation went smoothly,” explains Marco Zapletal, Managing Director ecosio GmbH.

Drop shipping means that the end user orders goods from a retailer (XXXLutz), for example using their online shop, and these goods are delivered to the end user directly from the manufacturer (Trend & Trade). Delivery is managed by a logistics provider (Fiege). The end user pays the retailer (XXXLutz) directly, and the manufacturer (T&T) invoices the retailer. The logistics provider (Fiege) communicates with both companies. Every step in the process includes communication using a variety of documents such as orders, delivery notes, delivery confirmations, invoices, etc. “I don’t believe there’s a future for ERP systems that don’t have the possibility of a professional, flexible EDI connection,” comments Werner Griesser, owner of Griesser EDV.

One contact person – one EDI interface

A detailed look at the individual steps of business processing:

ORDERS are transmitted from XXXLutz to T&T.
T&T confirms the ORDERS using ORDRSP to XXXLutz.
The logistics company Fiege receives the transport order (IFTMIN), which includes the end client’s delivery address.
Fiege confirms the transport order (Transport Status / IFTSTA). This document includes shipping number, tracking URL, etc.
T&T reports the delivery to XXXLutz by sending the delivery note (DESADV), including delivery details like the tracking URL, etc.
XXXLutz receives the invoice (INVOIC).

Werner Griesser summarizes his requirements for ecosio: “As the provider of the all-in- one ERP system “my factory”, it was essential that we use a single interface to connect with various partners (suppliers and clients) with whom our clients communicate. EDI directly from the ERP system had to be efficient, cost effective, and above all, implementable on short notice when needed.”

“I don’t believe there’s a future for ERP systems that don’t have the possibility of a professional, flexible EDI connection!”

WERNER GRIESSER, OWNER, GRIESSER EDV

Optimizing business processes with ERP integrated EDI

ecosio is an all-around provider of EDI services dedicated to smartly networking twenty-first century companies. ecosio enables enterprises of all sizes to continually optimize their business processes and prepares them for Industry 4.0 and flexible supply chain management. ecosio’s products grow along with client needs while remaining user-friendly, cutting edge, and cost- efficient. ecosio’s team looks back on many years of experience with EDI, and continues to take on leading roles in national and international standardization projects, including ebInterface, UN/CEFACT, and others.

For Griesser EDV, ecosio completely integrated ecosio API in “myfactory” (ORDERS, ORDRSP, INVOIC, DESADV, transport order (IFTMIN), transport status (IFTSTA)), including using an API and end-to- end monitoring – and it went off without a hitch. “ecosio API has proven its value. With the help of this cutting-edge solution, we’ve been able to fling a door to the EDI world wide open. Without making any fundamental changes, we can now offer our clients connections with various suppliers and clients, without long lead times or significant additional costs,” states Werner Griesser, owner of Griesser EDV.

“Griesser EDV’s requirements were complex, especially considering the tight timeframe. But ecosio API is our leading product for the ERP market, so the implementation went smoothly!”

MARCO ZAPLETAL, MANAGING DIRECTOR, ecosio GMBH

End to end solution & monitoring directly from the ERP user interface

“Our cooperation was very intense during the first few projects, since we first had to integrate the ecosio API connector. We worked in close connection with the team at ecosio, and they proved to be very reliable partners,” reports Werner Griesser, owner Griesser EDV. Griesser EDV’s clients were pleased to capitalize on the new offer. The advantages of one universal interface were clear: a quick, efficient, and cost-effective EDI connection with all business partners. That the initial investment can be used for additional partner connections was a deciding factor: clients pay for the “myfactory ecosio API connector” only once. Costs are not incurred until new connections are implemented.

“Projects with Griesser EDV clients (like T&T/ XXXLutz and Schranz/hogast) consistently show how well ecosio API is suited for ERPEDI solutions. We anticipate integrating our leading product in multiple current ERP systems”

WERNER GRIESSER, OWNER, GRIESSER EDV

“One thing I particularly liked about ecosio was that we knew our contact people and they were always the same,” explains Werner Griesser. “Especially during the implementation and test phases, their availability was exceptional! Right from the beginning, ecosio was incredibly professional. It was clear that ecosio is highly specialized in EDI. Marco Zapletal has led all of our projects until now, and his personal involvement has been remarkable.”

Schranz Hotelausstattung is another Griesser EDV client. ecosio created a dedicated “hogast interface” for their EDI connection with the hogast Group – a comprehensive tourist enterprise service provider for food & beverage, consumer goods & capital assets, financial services, personnel recruitment, etc. Now all companies that do business with hogast can use this interface. “Projects with Griesser EDV clients (like T&T/ XXXLutz and Schranz/hogast) consistently show how well ecosio API is suited for ERP-EDI solutions. We anticipate integrating our leading product in multiple current ERP systems,” highlights Christoph Ebm, Managing Director ecosio GmbH.

“Direct EDI integration has proven its value. With the help of this cutting-edge solution, we’ve been able to fling a door to the EDI world wide open. Without making any fundamental changes, we can now offer our clients connections with various suppliers and clients, without long lead times or significant additional costs.”

WERNER GRIESSER, OWNER, GRIESSER EDV

In a nutshell

REQUIREMENTS

Complete direct EDI integration in myfactory (ORDERS, ORDRSP, INVOIC, DESADV; transport order (IFTMIN), transport status (IFTSTA)), including end-to- end monitoring and API use
Implementation of a complex drop shipping process including coordination of logistic processes using EDI

TECHNICAL DETAILS FOR DIRECT API INTEGRATION

Supports all business partner communication protocols (X.400, AS2, OFTP2, SFTP, etc.)
Supports all business partner document formats (EDIFACT, VDA, CSV, ebInterface, ZUGFeRD – inbound and outbound, UBL, various XMLDialects, FlatText etc.)
Supports special requirements such as digital signatures
Proven ecosio end-to- end monitoring directly integrated in the ERP user interface
Exchange (send/receive) of price catalogues (both partial and complete catalogue data) – possible to convert to EDIFACT PRICATs

ecosio ADVANTAGES

One contact person – one EDI partner – one interface
EDI experts and excellent customer service
Tailor-made products and solutions
ecosio API is integrated as a native feature in “myfactory.ERP”
Innovative add-on for maximum client value
Only minor adaptations required before the interface is ready to use
Minimal initial costs and mapping costs

IMPLEMENTATION

Analysis of XXXLutz (and Fiege) requirements
Request of test ORDERS from XXXLutz
Approval of the ORDRSP generated by T&T based on test ORDERS from XXXLutz
Coordination of the formats for transport instruction and transport status with Fiege (Fiege uses the native ecosio API format)
Exchange of test IFTMIN/IFTSTA with Fiege
Restoring IFTSTA test data for Griesser
XXXLutz approval of DESADV and INVOIC
Go-Live
Going live

TECHNICAL DETAILS FOR MYFACTORY.ERP WITH ecosio API

Web-based ERP solution with built in EDI functionality
Cloud-based or installed in house
Operating system independent
All data always accessible everywhere, also from mobile devices

More Information

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