E-Invoicing in New Zealand

Malaysia is entering a new era of digital tax compliance with the phased rollout of a mandatory e-invoicing regime. Under the MyInvois platform, businesses must submit invoices for real-time validation by the tax authority, ensuring legal compliance before issuance. To stay ahead, companies should ensure their systems are ready to meet Malaysia’s structured e-invoicing requirements.

Country Situation

General Description

New Zealand is steadily building a digitally integrated economy, with e-invoicing playing a pivotal role in modernising public sector procurement and streamlining business transactions. Under the leadership of the Ministry of Business, Innovation and Employment (MBIE), the country’s Peppol Authority, the government is driving the adoption of e-invoicing to reduce costs, improve payment times, and enhance data accuracy.

Since March 2022, all central government agencies have been required to receive e-invoices via the Peppol network.

While there is no B2B mandate at this stage, businesses are encouraged to adopt e-invoicing voluntarily. Many have already registered using their New Zealand Business Number (NZBN) and are transacting through certified Peppol Access Points. MBIE continues to support uptake by maintaining a public directory of e-invoicing ready organisations and service providers.

FAQs

Do I need to register for Peppol to send or receive e-invoices in NZ?
Yes. Both sender and receiver must register with a certified Peppol Access Point provider to exchange e-invoices.
Is e-invoicing mandatory for small businesses?
No. While not compulsory, e-invoicing is strongly encouraged for small and medium-sized enterprises (SMEs). It offers advantages such as faster payment, reduced errors, and streamlined processes.
Can I still send PDF or paper invoices to government buyers?
Government agencies must be able to receive Peppol e-invoices. Some may still accept PDFs or paper invoices temporarily, but using Peppol is preferred and may become a requirement under future procurement rules.
Can I use my existing accounting software for e-invoicing?
Most leading accounting software providers in New Zealand are integrating Peppol capabilities. You may need to confirm whether your provider supports Peppol or consider connecting via an accredited Access Point.
How long must I retain e-invoices in New Zealand?
Electronic invoices must be retained for at least seven years, in line with Inland Revenue Department (IRD) requirements. Digital archiving is permitted, and storage overseas is acceptable provided access and audit obligations are met.
What is an Access Point provider, and how do I choose one?
Access Points are accredited service providers that connect businesses to the Peppol network.

Country Specs

Mandate StatusMandatory
Mandate ScopeB2G
Model TypeInteroperability / Post-Audit
Government EntityMinistry of Business, Innovation and Employment (MBIE)
FormatsUBL 2.1
Infrastructure / PlatformPeppol
E-signature RequiredNo
Key DeadlinesFebruary 2020: NZ officially adopted Peppol and appointed MBIE as the Peppol Authority

July 2022: Central government agencies were required to be capable of receiving e-invoices

2025 target: Widespread adoption across businesses is encouraged, though no current mandate for private sector
AR MandatoryNo
AP MandatoryYes. NZ government agencies must be able to receive e-invoices.
Peppol AvailableYes
Domestic TransactionsSupported and encouraged via Peppol
Cross-border TransactionsSupported through Peppol, especially trans-tasman with Australia
Archiving Period7 years
Archiving AbroadAllowed under certain conditions

Contact an expert

Feeling lost or need more info about this e-invoicing mandate? ecosio can help!

Our team of e-invoicing experts is ready to guide you through everything needed to stay compliant—not just with this mandate, but with all current and upcoming e-invoicing requirements worldwide.
Send us your questions. We’ll provide clear, actionable answers!

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