e-Invoicing

e-invoicing made simple

Achieve compliance with international e-invoicing regulations and future-proof your business with ecosio's simple, cost-effective and hassle-free e-invoicing solution.

Lawful and efficient

Managed EDI

The increasing globalisation of business relationships introduces limitless opportunities, but also complexity to daily business. Electronic invoicing is considered mandatory in many countries, not just for B2C but for B2B.

Let ecosio and our worldwide network of partners manage your EDI agendas and e-invoicing needs no matter how broad or complicated they may be.

Peppol logo

Direct delivery via Peppol and other third party networks

The delivery of e-invoices to public authorities often involves the need to follow special delivery protocols. Direct delivery via third party networks such as Peppol (worldwide) or FatturaPA (Italy) can be a simple and straightforward process when using ecosio’s EDI services.

It is possible to deliver invoices to any recipient via any desired protocol – there is no need to draw up separate contracts or implement special technical connections. We support all commonly used protocols such as X.400, AS2, OFTP2, SFTP, Peppol, Web Services, etc. Further, with the use of ecosio API, the delivery status of your invoices can be directly displayed in your ERP system.

Find out more

WEBINAR

e-Invoicing and Peppol made simple

In this webinar we will explain current and upcoming European e-invoicing regulations and how best to safeguard your business from falling foul of them whilst minimising pressure on in-house teams.

Topics covered will include:

  • How to handle XRechnung, Factur-X, Fattura PA and other country-specific e-invoicing requirements
  • How Peppol works
  • Dealing with invoices from partners without EDI capability
  • What does an efficient e-invoice workflow look like?
  • The key to implementing a future-proof e-invoicing process
View Webinar

Outgoing invoices

Outgoing invoices are created in a business’s ERP system and transmitted to ecosio’s Integration Hub in a structured export format of your choosing – we can process CSV or XML as well as EDI formats like EDIFACT or ANSI X12.

As soon as the exported file is received by ecosio’s Integration Hub, it is automatically converted to the preferred target format based on the sender, receiver and document type information, and delivered accordingly.

The delivery process is customisable to the requirements of the invoice receiver, and includes

  • Structured formats such as EDIFACT, XML, CSV etc. for successful EDI Integration
  • PDF attachments per Email (with delivery confirmation)
  • Direct delivery via third party networks such as Peppol

Incoming invoices

ecosio Integration Hub receives incoming invoices from various senders and converts them to the central import format of the ERP system. Any invoice format can be received– EDIFACT, XML, ANSI X12, CSV, etc.

We support different processes depending on the prerequisites of the invoice sender.

Structured formats

Suppliers who support fully automated invoicing processes may send their invoices in structured formats such as EDIFACT, XML, CSV or similar. Delivery follows in commonly used protocols like X.400, OFTP2, AS2, SFTP, Peppol, Web Services, etc. The delivery status tracking information sent to the ERP system is stored in ecosio Integration Hub, creating a detailed status report for any invoice. Additionally, ecosio’s deep integration allows this information to be displayed in the ERP system.

Sending via Web EDI

Suppliers who do not support fully automated invoicing processes can send and receive electronic invoices via a web interface using our Web EDI platform. Data added to a web form is validated and converted to the desired format by ecosio. This process makes the most sense following an electronic order, since most of the data in this case is simply transferred from order to invoice. This scenario is convenient and reduces the risk of input errors. The delivery status may also be viewed using ecosio’s Integration Hub.

Receiving via third party networks

Should your suppliers issue electronic invoices via third party networks such as Peppol, FatturaPA or similar, ecosio can handle these too. Invoices from any sender can be received in any structured format.

Archive

Access all invoices anytime

Easily access original sent invoices, all converted intermediate states and the converted final invoice file, which was delivered to the recipient using the archive API. This can also be incorporated in your local business archive (for example, via ArchiveLInk for SAP).

E-invoicing in different countries

Germany

The mandatory exchange of electronic invoices in the format XRechnung for public contracts in Germany is safe and resource-saving with ecosio’s e-invoicing solution. ecosio takes over the X-compliant conversion and transmission of the data via Peppol. With only one connection of your ERP system to ecosio’s Integration Hub, you can send electronic data in all formats and via all protocols directly from the user interface of your ERP system to the SDL system.

ecosio’s e-invoicing solution also supports the ZUGFeRD format for the exchange of electronic invoices between companies, authorities and consumers.

Austria

ecosio managed service for e-invoicing enables the secure and efficient exchange of electronic invoices with the administration in Austria. The connection of the ecosio Integration Hub to your ERP system’s user interface enables the exchange of electronic invoices without your own registration on the company service portal (USP). At the same time, it is possible to send and receive electronic data in all formats and via all protocols directly from your ERP system. ecosio handles the conversion and transmission of messages so you don’t have to.

Italy

ecosio’s managed e-invoicing solution enables simple electronic invoicing in Italy according to the FatturaPA requirements. With a single connection between your ERP system and the ecosio Integration Hub, electronic data in all formats and via all protocols can be sent directly from the user interface of your ERP system to the SDL system. ecosio handles the conversion and FatturaPA-compliant transmission of messages for you.

Hungary

In Hungary, companies are required to report all invoices electronically via a centralised system starting at a certain VAT amount. Billing information is transmitted electronically in XML format to the Hungarian NAV system. With ecosio’s e-invoicing solution, the obligatory electronic sales tax notification is sent to the Hungarian NAV system directly from your ERP system.

Other EU / EEA countries

As a Peppol access point provider, ecosio ensures all customers are automatically Peppol-capable and can be connected to the ever-growing Peppol network. By connecting to Peppol, you can exchange automated Peppol-compliant orders, invoices, etc. with public institutions and private companies throughout the EU / EEA and beyond.

BLOG

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